Online Document Certification with a Notary

It is a notarial document in which you, as the grantor, declare before a notary that the copies of documents you present are faithful reproductions of the originals. The notary provides public attestation that you made that statement in their presence.

Although it is not a traditional certified copy (where the notary directly certifies the copy after seeing the original), the Sworn Statement has legal validity in most administrative, judicial, and private procedures in Spain.

You can certify virtually any type of legal document:

• Identity documents: ID cards, residence permits, passports, residence cards
• Academic qualifications: diplomas, study certificates, transcripts
• Employment documents: contracts, payslips, company certificates
• Public deeds and private contracts
• Official certificates: birth, marriage, criminal records
• Commercial and business documentation

Yes, the Sworn Statement for document certification has full legal validity throughout Spanish territory, as it is granted before an officially licensed notary.

It is accepted by most public bodies, administrations, courts, universities, and private companies to certify the authenticity of documents. However, in some specific cases, certain bodies may require a traditional certified copy directly from the notary.

Yes, the Sworn Statement can be used abroad, although in many cases additional processing will be required:

• Countries signatory to the Hague Convention: you will need a Hague Apostille
• Non-signatory countries: diplomatic legalization will be required
• European Union: in some cases it may be sufficient without an apostille, depending on the procedure

We advise you on specific requirements according to the destination country for your documentation.

The process is very fast:

• Request and review: 2-4 business hours
• Connection with notary: same day or next business day
• Signing the sworn statement: approximately 30 minutes
• Document delivery: immediate in digital format

In most cases, you can have your complete sworn statement in less than 24 hours from when you submit the request.

Yes, absolutely. The entire process is carried out remotely:

• You submit your request and documentation online
• The video conference with the notary is done online
• Signing is done electronically with a digital certificate or remote identification
• You receive the sworn statement in PDF format digitally signed by the notary

You do not need to travel at any time. If you prefer to also receive a paper copy, we will send it to you by courier.

To process your Sworn Statement you will need:

• Valid identity document: ID card, residence permit, or valid passport
• Original documents: the documents you wish to certify in their original version
• Copies of the documents: the reproductions you want certified
• Justification of purpose: in some cases, explain what procedure you need the certification for

Everything can be sent digitally through quality photographs or scans.

The cost varies depending on the number of documents to be certified and the urgency of the procedure. Our service includes:

• Licensed notary fees
• Complete processing and management
• Personalized advice
• Sworn statement in electronically signed digital format
• 24/7 availability for inquiries

Request a no-obligation quote by filling out the form. We will respond within minutes with the exact price.

Completely safe. We implement multiple layers of security:

• Encrypted connections with SSL certificate
• Storage on secure servers with data protection
• Strict compliance with European GDPR
• Confidentiality guaranteed by notarial professional secrecy
• Deletion of documents after completing the procedure (if you request it)

Your data and documents are protected with the highest digital security standards.

Traditional certified copy: The notary personally compares the original document with the copy and directly certifies that the copy is faithful to the original they have seen.

Sworn Statement: You declare before the notary that the copy is faithful to the original, and the notary attests to your statement (not to having seen the original).

Both have legal validity, but the traditional certified copy has slightly higher evidentiary value. However, the Sworn Statement is sufficient and valid for the vast majority of administrative, judicial, and private procedures.