General Meeting Minutes: Protect Your Decisions

Yes, the Capital Companies Law establishes that all general meetings must be documented through minutes. This obligation applies to both ordinary and extraordinary meetings.

The minutes must record the attendees, the agenda, the deliberations, and the resolutions adopted. If the resolutions must be registered with the Commercial Registry, notarial minutes are essential to expedite the procedure.

Private minutes are drafted by the board secretary and signed by the attendees. They have internal validity but may require subsequent notarial protocolization for certain registry procedures.

Notarial minutes are created directly by the notary, who attests to the holding of the meeting, the identity of attendees, and the resolutions adopted. They have enhanced evidentiary value and allow direct registration with the Commercial Registry without additional procedures.

The minutes must be approved at the same meeting or, at most, within the following 15 days. Once approved, if it contains resolutions requiring registry registration, you must submit it to the Commercial Registry within the established deadline for each type of resolution.

For annual accounts, for example, the deadline is one month from their approval. With our service, you get the minutes in 24-48 hours, leaving you sufficient margin.

You will need to provide:

• Meeting notice (except for universal meetings)
• Attendee list with percentage of capital represented
• Agenda and summary of resolutions adopted
• Updated corporate bylaws
• Deed of incorporation or latest statutory modification
• ID/NIE of the legal representative

Our team will guide you on the specific documentation for your case.

Yes, our service is 100% digital. The entire process is done remotely: document submission, notarial review, electronic signature, and minutes delivery.

The minutes are signed with a recognized digital certificate, have full legal validity, and can be submitted to the Commercial Registry electronically. You don't need to travel at any point.

The cost varies depending on the complexity of the resolutions and the type of meeting. Our prices are fixed and transparent: we inform you of the exact cost before starting the procedure.

The price includes notarial review, personalized guidance, minutes drafting, and electronic signature. No hidden costs or surprises in the final invoice.

That is why we conduct a thorough review before signing. We send you a draft for you to validate and confirm that everything is correct.

If you detect any error before signing, we correct it at no additional cost. Once signed, any modification would require correction minutes, so it is essential to review the draft carefully.

Yes, notarial general meeting minutes can document any type of resolution: account approval, statutory modifications, appointments, capital increases, mergers, dissolution, etc.

For resolutions requiring a public deed (such as capital or statutory modifications), notarial minutes greatly facilitate subsequent elevation to public deed and registry registration.

Once all complete documentation is received, the minutes are ready in 24 to 48 business hours.

This deadline includes review by the notary, minutes drafting, your validation of the draft, and electronic signature. In urgent cases, we can expedite the process: consult us about your specific situation.

Absolutely. The notarial minutes you receive have full registry validity and can be submitted to the Commercial Registry both electronically and in person.

In fact, notarial minutes expedite registration because the registrar does not need to verify the authenticity of signatures or the holding of the meeting, as all of this is recorded with notarial public faith.