Online Business Document Certification 100% Valid

The standard online certification process takes 24 business hours from when we receive your digital documents until delivery of the result.

Process breakdown:

• Document submission: Immediate on your part
• Initial notarial review: 2-4 hours
• Certification and authentication process: 12-16 hours
• Digital delivery: Immediate upon completion
• Physical shipping (optional): 24-48 additional hours by courier

We offer express service in 4-6 hours for cases of extreme urgency with a 50% surcharge on the normal rate.

The cost of certification is regulated by official notarial tariff and depends on the number of pages:

Standard rates (per document):

• Up to 5 pages: 30 EUR
• 6-10 pages: 40 EUR
• 11-20 pages: 60 EUR
• 21-50 pages: 90 EUR
• More than 50 pages: Inquire (approximately 1.5 EUR/additional page)

Additional services:

• Apostille for international use: +15 EUR
• Physical shipping by courier: +12 EUR (national), +25 EUR (international)
• Express service (4-6h): +50% on base price

Multiple copies of the same document have a 40% discount from the second copy.

Yes, exactly the same legal validity. The online notarial certified copy:

• Is performed by a licensed notary in practice
• Carries the notary's qualified electronic signature (Law 6/2020)
• Has full notarial public faith
• Is recognized by all public authorities
• Valid before courts and official bodies
• Complies with the European eIDAS Regulation on electronic signatures

The notary's qualified electronic signature has exactly the same legal value as the handwritten signature and traditional physical seal. In fact, many authorities prefer the electronic format due to its ease of verification via CSV.

We accept documents in the following digital formats:

Preferred formats:

• PDF: Ideal, especially if it's already an official digital document
• Scans in JPG/JPEG: Minimum resolution 300 DPI
• PNG: Accepted for high quality documents

Quality requirements:

• Text completely legible without blurry areas
• Complete document (all pages)
• No cuts in the margins
• Maximum file size: 50MB per document
• If it has multiple pages, send in a single PDF file or clearly numbered

Special documents:

• Foreign documents: Must include sworn translation if not in Spanish
• Old or deteriorated documents: Contact us beforehand to verify feasibility

If you have doubts about the quality, send us a sample and we'll confirm if it's valid.

Yes, we handle certifications for international use with apostille.

For countries of the Hague Convention (120+ countries):

• We perform the notarial certification of the document
• We handle the Ministry of Justice apostille
• The apostilled document is automatically valid in the destination country
• Total timeframe: 4-7 business days (certification + apostille)
• Additional cost: +15 EUR per apostille

For countries outside the Convention:

• Requires complete diplomatic legalization
• Process: Notary - Ministry of Justice - Ministry of Foreign Affairs - Country Consulate
• Timeframe: 3-4 weeks
• Variable cost depending on country (inquire)

Included services:

• Sworn translation if the country requires it
• International shipping by DHL/FedEx courier
• Advisory on specific country requirements

It depends on the type of document and the use you will give to the certified copy:

You only need PDF (without physical original) when:

• The original document is already digital (e.g.: electronically signed contract)
• You have a prior certified copy or certified electronic copy
• It's a document issued by a public authority in digital format
• The final submission will be electronic (doesn't require paper)

You need the physical original when:

• The document has special value (noble titles, securities)
• The destination specifically requires "copy of physical original"
• The document has security elements (holograms, watermarks)
• You will need sealed physical certified copies on paper

Process with physical original:

• You can send it by certified courier to our address
• The notary certifies it in person
• We return the original to you along with the certified copies
• Additional timeframe: +2-3 days for shipping

In 90% of current cases, a good quality PDF is sufficient for digital certification.

As many as you need. There is no limit on the number of certifications of the same document.

Volume discounts:

• First copy: Full price according to tariff
• Second copy of the same document: 60% of the price
• Third copy and following: 50% of the price
• From 10 copies onwards: Special rate (inquire)

Advantages of multiple copies:

• Simultaneous submission to different bodies
• Keep copies for your files
• Avoid having to repeat the process each time
• Useful for tenders with multiple authorities

Combined formats:

• You can request some copies in digital and others in physical
• Mix simple copies with apostilled copies
• Copies in different languages (with sworn translation)

We recommend requesting at least 2-3 copies of documents you frequently use in procedures.

They are similar concepts but with important differences:

Notarial Certified Copy (Authentic Copy):

• Performed and certified by a licensed notary
• Has public faith and full evidentiary validity
• Legally equivalent to the original document
• Accepted by any official body
• Cost: 30-90 EUR depending on pages

Collated Copy (by official):

• Performed by public administration official
• Only valid before that specific authority
• Does not have notarial public faith
• Not accepted in courts or other authorities
• Cost: Generally free

Simple Copy:

• Uncertified photocopy
• No legal evidentiary validity
• Only informative
• Not accepted in official procedures
• Cost: Minimal

Certified Copy vs Collation: If you need universal legal validity, always notarial certified copy. If you're only submitting to one authority and they accept collation, it may be sufficient. For companies, we recommend notarial certified copies for their universality.

Notarial certified copies do not automatically expire, but their practical validity depends on the context:

Legal validity of the certified copy:

• The certified copy certifies that on the date of issuance, the copy was faithful to the original
• This certification has no legal expiration
• The notary attests to a past fact that remains true

Practical limitations by bodies:

• Public tenders: Usually require certified copies less than 6 months old
• Banks: Frequently request less than 3 months
• Registries: Generally accept certified copies of any date
• Courts: Usually don't limit age

Important:

• If the original document has changed, the old certified copy no longer represents current reality
• Example: Certified copy of bylaws prior to an amendment doesn't reflect current bylaws
• Always verify the specific requirements of the receiving body

We recommend requesting certified copies when you need them, not too far in advance, unless it's for archiving.

Yes, we can certify old documents as long as they are legible and recognizable.

Accepted old documents:

• Historical deeds (old incorporations, transfers)
• Contracts from decades past
• Old professional degrees
• Historical business documents

Requirements for deteriorated documents:

• Text must be completely legible
• Seals and signatures must be identifiable
• If there are illegible parts, the notary will note this in the certification
• May require high resolution scan (600 DPI)

Special process:

• Send us a sample first to verify feasibility
• If necessary, we may request the physical original
• The notary may contact registries to verify authenticity
• Timeframe may extend 1-2 additional days

Documents requiring special process:

• Documents more than 50 years old
• Deeds in old handwriting
• Documents with deteriorated parts
• Papers with significant historical value

Consult us about your specific case with no obligation.

Yes, all our certified copies are electronically verifiable.

Verification methods:

• Secure Verification Code (CSV): Each digital certified copy includes a unique code
• You access the Notarial College website
• You enter the CSV and verify authenticity
• Confirms issuing notary, date, and content

Electronic signature verification:

• The PDF carries an integrated qualified electronic signature
• Verified with Adobe Reader or similar software
• Shows certification chain back to the notary
• Confirms that the document has not been altered

Verification with the notary:

• You can contact the issuing notary directly
• The notary keeps a copy in their electronic protocol
• Can issue additional certification of authenticity

For receiving bodies:

• We provide verification instructions
• Contact details of the issuing notary
• Protocol number for direct inquiry

Verifiability is one of the great advantages of electronic format over traditional paper.

Acceptance guarantee and complete support until any issue is resolved.

If there is rejection (very rare):

• We analyze the reason for rejection immediately
• We contact the body to clarify requirements
• If the problem is format: We reissue at no cost
• If information is missing: We add what's needed for free
• If they require apostille: We handle it at reduced rate

Common causes and solutions:

• They prefer paper: We send sealed physical copy (only courier cost)
• Need apostille: We include it retroactively
• Missing specific formality: The notary adds it at no additional cost
• Outdated document: We notify you to obtain current version

Support included:

• Prior advisory on body requirements
• Contact with the issuing notary for clarifications
• Explanatory letter from the notary if the body has questions
• Reissuance if the error was ours: Free

In our experience, 99% of certified copies are accepted the first time. The remaining 1% is resolved in 24-48 hours with our support.