Notarial certifications for companies

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The standard timeframe is 24 to 48 business hours from when you provide all the necessary documentation until you receive the electronically signed certificate.

Process breakdown:

• Requirements analysis and advisory: 1-2 hours
• Document submission on your part: Depends on you
• Registry verification and drafting: 12-24 hours
• Notary electronic signature: 2-4 hours
• Delivery in digital format: Immediate

If you need the certificate with extreme urgency, we have an express service that can reduce the timeframe to 4-6 hours in exceptional cases.

The cost of a notarial certificate is regulated by official tariff and varies according to type and complexity:

• Simple position certificate: 30-60 EUR
• Corporate resolution certificate: 60-90 EUR
• Complex certificate (incorporation + bylaws): 90-150 EUR
• Certificate with registry search: 120-180 EUR
• Apostille (if needed): 15-20 EUR additional

We provide you with an exact quote before starting the procedure. No hidden costs or surprises. The final price depends on the number of pages and the complexity of the certification required.

Yes, exactly the same legal validity. The online notarial certificate:

• Is issued by a licensed notary in practice
• Carries the notary's qualified electronic signature (legal equivalent to handwritten signature)
• Is registered in the electronic notarial protocol
• Is recognized by all public authorities
• Complies with Law 24/2001 on electronic signature
• Has public faith and full evidentiary value

In fact, many authorities prefer the electronic format due to its immediate verifiability through secure verification code (CSV) or electronic signature.

It depends on the type of certificate, but generally you will need:

For position certificates:

• Company tax ID (CIF)
• Deed of incorporation or last amendment
• Minutes book with current appointments
• ID of the administrator/attorney to certify

For resolution certificates:

• Minutes of the meeting where the resolution was adopted
• Company bylaws
• Notice of meeting document

For beneficial ownership certificates:

• Deeds and amendments
• Information about partners and shares
• Identification of beneficial owners (>25%)

We send you a personalized checklist according to your specific case.

Yes, with the corresponding apostille. To use Spanish certificates abroad:

Countries of the Hague Convention:

• Apostille from the Ministry of Justice is needed
• We handle the apostille for you
• Automatic validity in more than 120 countries
• Additional timeframe: 3-5 business days

Countries outside the Convention:

• Requires full diplomatic legalization
• Longer process (2-3 weeks)
• Processed via Ministry of Foreign Affairs

We advise you on what process your destination country needs and handle the entire procedure from start to finish.

The validity of the certificate depends on who requests it:

In general:

• The certificate reflects the situation on its date of issuance
• It has no automatic legal expiration
• It certifies facts that were true at that time

For administrative procedures:

• Many authorities require certificates less than 3 months old
• Tenders usually require maximum 6 months old
• Banks often require less than 1 month

Important: If there have been changes in the certified situation (new resolutions, position changes), you will need to update the certificate. We recommend always verifying the requirements of the receiving body.

Yes, and at no additional cost if the error is ours.

If it's a drafting or data error:

• You notify us immediately
• The notary verifies the error
• A new corrected certificate is issued at no cost
• Correction timeframe: 4-6 hours

If you need to add information:

• If it's information that was in the original documents: No cost
• If it requires certifying additional data: May have a cost according to tariff

If the information provided was incorrect:

• You will need to provide correct documentation
• A new certificate is issued at the corresponding cost

We review the draft with you before the final signature to avoid errors.

They are different documents with different purposes:

Notarial Certificate:

• The notary certifies facts, legal situations, or contents
• Requires verification in registries and documents
• The notary drafts a new document
• Attests to a current or past situation
• Example: Certify that someone is a current administrator

Certified Copy:

• The notary certifies that a copy is faithful to the original
• Does not certify the content, only the fidelity of the reproduction
• Simpler and faster process
• Lower cost (30-40 EUR)
• Example: Certified copy of a university degree

If you need to prove that a document exists and is faithful, a certified copy is enough. If you need to certify current legal situations or facts, you need a notarial certificate.

It's extremely rare if the certificate is correctly issued. Notarial certificates have public faith and must be accepted.

Possible causes of rejection (avoidable):

• Age: If the body requires a recent certificate and yours is months old
• Incomplete content: Missing some specific required information
• Inadequate format: They request paper and you submit digital (or vice versa)
• Missing apostille: For international use without the necessary legalization

Our guarantee:

• We advise on what the certificate should contain
• We verify the receiving body's requirements
• The notary drafts according to current regulations
• If rejected due to our error, we issue a new one for free

In 99% of cases, our certificates are accepted the first time.

Yes, we can certify various aspects of foreign companies:

Available certificates:

• Certification of Spanish branch of foreign company
• Certification of registration in Spanish registries
• Certification of powers of attorney granted in Spain
• Certification of legal representation in Spanish territory
• Certification of foreign documents presented in Spain

Additional requirements:

• If documents are in a foreign language, they need sworn translation
• Apostille or legalization of origin documents may be required
• The notary will verify registry registration in Spain

We advise you on what origin documentation you need to provide and how it should be legalized according to the country of origin.

Yes, the certificate is issued regardless. The notarial certificate reflects the legal reality, whatever it may be:

What happens:

• The notary certifies the actual situation of the company
• If there are liens, they will appear in the certificate if they affect what is certified
• If there are registry charges, they will be mentioned if relevant
• The certificate still has full legal validity

Types of certificates and debts:

• Position certificate: Not affected by company debts
• Charges certificate: Will expressly reflect liens and encumbrances
• Resolution certificate: Not affected by financial situation

Important: Some bodies may reject your application due to the company's situation, but that is independent of the certificate. The notary faithfully certifies reality, does not "improve" it.

Complete support throughout the process and after:

Support included:

• Advisory on certificate submission
• Resolution of receiving body's questions
• Resending the digital certificate if you lose it
• Issuance of additional copies at reduced price
• Direct contact with the issuing notary if there are queries

Additional services available:

• Sworn translation to other languages
• International apostille and legalization
• Certified national/international courier shipping
• Additional physical copies
• Certificate update when circumstances change

Our commitment is for you to achieve your goal, not just to deliver a document. We accompany you until the procedure is completely resolved.